Deptts asked to upload approved work plans on BEAMS portal by or before Aug 15

Jammu, Aug 13: J&K Finance Department has asked all the administrative departments to upload approved work plans on Budget Estimation, Allocation and Monitoring System (BEAMS) portal by or before August 15, 2024.

The Director Finances, Directors Planning, Financial CAOs and Joint Directors Planning and Controlling Officers of all the departments will be personally responsible for uploading approved works plans (projects, works and activities) on BEAMS portal with the approval of competent authority by or before August 15, 2024.

Similarly, all the District Development Commissioners (DDCs) have been asked to furnish the district plans after seeking approval of competent authority by or before August 15, 2024. They have been directed to ensure that all activities and works are selected after due consultations with representatives of Panchayati Raj Institutions (PRIs) as per the guidelines already issued in this regard by the Finance department.

Stipulations have been issued to ensure the timely authorization of Capex budget as well as expenditure thereof by the Finance department after it (Finance department) has conveyed ceiling of UT Capex budget including District Capex under BE 2024-25 (Regular Budget) through BEAMS portal in favour of all the departments and District Development Commissioners (DDCs) for uploading the approved work plans as per B12 Statement on the BEAMS portal.

Ceiling conveyed, as per the Finance department, will be subject to specified conditions.

As per stipulations specified, the new works and activities should be uploaded only if the budget outlay in 2024-25 for such activity is at least 40 percent of the approved cost of the project. The timeline for completion of new works or activities taken up for execution during the financial year 2024-25, should be between one to two years.

In rare cases of mega-projects, the administrative department may extend the timeline up to three years. All the spill-over and ongoing works and activities which are expected to be completed during the year 2024-25 or at the most in succeeding year will be the first charge on Capex Budget 2024-25, as per stipulations.

The departments and DDCs will ensure that no ongoing work is left out and their main focus must be on outcomes in terms of benefit to the public.

All departments have been instructed to prepare their annual plans delineating clear outcomes. They have also been directed to prioritize JKPCC projects and the balance requirements of funds for the languishing projects within the approved Capex ceilings available on BEAMS portal and will upload the works accordingly with LUPCODE in the nomenclature for clear distinction of such works.

“Planning process at department level and district level shall integrate to incorporate the whole of the society or whole of government approach. All the directions given by Administrative Council and Lieutenant Governor, the recommendations of three conferences of the Chief Secretaries, the consultations with local government institutions and the feedback received by departments under B2V programmes, Public Darbar, public grievances meetings, etc should be reviewed while framing the annual plans and shall form part of budget outlays for 2024-25,” conditions specify.

In respect of district sector projects, CPOs or AOs of each district will be responsible for uploading of the work plans on BEAMS portal once the same is approved by the competent authority within the stipulated time.

The departments have been asked to thoroughly examine the list of the existing works already uploaded on BEAMS.

“The same should be streamlined by eliminating non-priority and non-starter works and activities. The focus of the departments and DDCs must be on completion of ongoing and new works rather than starting large numbers of underfunded works or spreading of resources thinly over the number of years,” it has been instructed.

Stipulations warn against utilisation of the capital outlay for revenue nature of expenditure and funding of part DPRs.

The departments and DDCs have been directed to strictly ensure that the “Budget announcements” and “deliverables” for the year 2024-25 are included in the budget outlays and achievements on this account will be reviewed periodically at the highest administrative level or Finance department.

The departments will ensure that both Central share as well as UT share of CSS will be fully captured on BEAMS.