Admin Secys, DCs, HoDs asked to ensure official correspondence through e-office only

Jammu, Nov 30: The J&K government has asked all its Administrative Secretaries, Deputy Commissioners and Heads of Departments, Managing Directors of Public Sector Undertakings (PSUs) and corporations to share all the official correspondence through e-office only.

Direction has been issued after observing that “receipts and important communications are being shared through the medium of various instant messaging services such as WhatsApp or emails, thereby making it impossible to track the receipt.”

“This disrupts the official workflow and defeats the purpose of the unified e-office platform,” GAD Commissioner Secretary Sanjeev Verma noted with concern.

“In line with the commitment to enhance organisational efficiency, security, transparency and smooth workflow, a unified platform - e-office is being used in the Civil Secretariat and all subordinate offices. Implementation of e-office in Civil Secretariat and subordinate offices of government departments, has brought a great deal of efficiency in the overall working and disposal of government business in the Union Territory of Jammu and Kashmir,” he stated.

He pointed out that the e-office system covered different stages including diarisation of inward receipts, file creation, movement of receipts and files, recording comments of all officers and officials of the hierarchy, approvals and archiving of records.

“This has enabled a paperless environment, infused with improved efficiency through an in-built mechanism for real-time tracking. But sharing receipts and important communications through the medium of various instant messaging services such as WhatsApp or emails, makes it impossible to track the receipt,” he said.